Alabama State Records Commission
The Alabama Records Commission was established by the Alabama Public Records Law in order to better assist the state in determining what records should be preserved for historical interest and what records should be destroyed. While they do not hold hearings or decided cases about open records violations, they do possess a considerable amount of historical power, shaping what records are preserved by the state and permitting the destruction of current records.
The duties of the commission, as stated on the commissions website, are:
- conduct surveys of public records created by state agencies (Code of Alabama 1975, Section 41-13-24).
- issue regulations classifying all public records and prescribing the period for which records of each class shall be retained (Code of Alabama 1975, Section 41-13-24).
- determine which public records shall be perserved permanently because of historical value and which records may be destroyed or otherwise diposed of (Code of Alabama 1975, Sections 41-13-21).
- approve records disposal requests submitted by state agencies prior to the records destruction (Code of Alabama 1975, Sections 41-13-21).
The commissions membership is composed of seven members:
- Director of the Department of Archives and History, chairperson
- Chief Examiner of the Department of Examiners of Public Accounts
- Attorney General
- Secretary of State
- Commissioner of the Department of Revenue
- one member from the University of Alabama, to be designated by the head of the department of history
- one member from Auburn University, to be designated by the head of the department of history
The university representatives may be removed at any time. Appointment to the commission is a nonsalaried appointment. However, the act does permit members to be compensated for expenses incurred while performing their duties.
The commission is obligated to hold regular meetings in January, April, July and October. The meeting times and agendas are posted on the website.