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Definitions
•An investigator shall include any person, sworn or civilian, who is authorized to conduct Administrative Investigations into the conduct of sworn personnel of the Albuquerque Police Department. Investigations by civilians are subject to these terms, but civilian investigators are not members of the bargaining unit.
•An investigation, in 20.1.1 through 20.1.14, shall refer to Administrative Investigations unless specified otherwise.
•Subject and target officer are used interchangeably throughout this section. Both terms refer to one or more officers under investigation.
20.1 Administrative Investigations
- To insure that investigations are conducted in a manner conducive to public confidence, good order, discipline, good management practices, and recognizing the individual rights of each member of the force, the following guidelines are hereby established.
- 20.1.1 To ensure investigations are conducted in a manner to inspire public confidence, maintain order and discipline within the Department, and adhere to best management practices while recognizing the individual rights of each member of the Department, the following rules are established.
- 20.1.2 The interviews of officers shall be at a reasonable time, preferably during the officer’s duty hours. If an interview during the officer’s duty hours is not possible or practical, all reasonable attempts shall be made to accommodate the officer’s schedule. The final interview time shall be determined by the City.
- 20.1.3 The interview shall take place at a location designated by the investigator, usually a police department facility.
- 20.1.4 The name of the complainant making the charge shall be disclosed if this information is known to the investigator. If this information is not known, this shall also be disclosed. Disclosure of the complainant’s name will not be required if revealing his/her name jeopardizes the investigation; however, once the investigation is completed, the name(s) of the complainants will be revealed at the request of the subject officer. The subject officer will also be given a copy of the official complaint, signed or unsigned.
- 20.1.4.1 Official complaint shall be defined as any complaint made by a citizen where the complainant provides his name, address, and telephone number and the complainant has completed a signed statement. The signed statement will not be required where the complainant is a member of the department. Complaints will also be classified as official if the complainant refuses to complete a signed statement and the charge is of such a serious nature as to warrant investigation, or the charge is of a criminal nature.
- 20.1.4.2 Unofficial complaints shall be defined as any complaint of a non-criminal nature made by a citizen where the complainant refuses to complete a signed statement. The Department will not conduct administrative investigations into unofficial complaints of a non-criminal nature. The department is not prohibited from conducting preliminary investigation to determine if allegations are in fact true. This may result in an unofficial Complaint being elevated into an official complaint.
- 20.1.5 The subject officer shall be informed of the nature of the investigation and provided with all specific SOP section numbers known at the time before any interrogation interview commences. Before any administrative interview being conducted sufficient information shall be disclosed to reasonably apprise the subject officer of the allegations. This information will be provided to the subject officer(s) in writing via certified US Mail, or hand-delivered on the date of the incident or through Department e-mail. Through the course of the investigation, additional issues of concern may arise that may be incorporated into the investigation. These additional issues of concern shall be accompanied by specific SOP Section numbers known at the time.
- If it is known that the officer being interviewed is a witness only, he/she shall be so informed. If the officer(s) being interviewed may be the subject(s) of the investigation, this fact shall be immediately disclosed prior to any questioning.
- 20.1.6 The interview shall be completed within the timelines established in this Agreement and the actual interrogation shall be limited as follows:
- 20.1.6.1 On-duty and off-duty personnel: Maximum of two, (2) two-hour sessions within any twenty-four (24) hour period with a one (1) hour break between sessions. In no event shall the officer’s tour of duty and interview exceed fourteen (14) hours unless both parties agree to continuation of the sessions.
- 20.1.6.2 In all instances, in addition to the one-hour break provided for in section 20.1.5.1 above, time shall be provided for personal necessities, telephone calls, and rest period as are reasonably necessary.
- 20.1.7 Only two investigators, the involved officer and his/her representatives (up to two) will be allowed to participate, observe or monitor the interview. Others may be allowed by mutual consent. The officer shall not be subjected to any offensive language, coercion, or promise of reward as an inducement to answering questions. Nothing herein is to be construed to prohibit the investigator from informing the officer that his/her conduct can become the subject of disciplinary action.
- 20.1.8 The complete interview of the officer shall be recorded mechanically or by stenographer. There will be no “off-the-record” conversations except by mutual agreement. All recesses called during the investigation shall be noted in the record. Nothing discussed “off-the-record” during the administrative interview shall be used as part of the administrative interview, investigation, or official file, or shall be submitted for any official action.
- 20.1.9 If an officer is under arrest or is likely to be; that is, if he/she is a suspect or the target of a criminal investigation, the criminal investigation shall not be handled by the Internal Affairs unit, but by a criminal investigative unit of the Police Department and/or an appropriate Law Enforcement Agency with jurisdiction over the matter in question. The officer shall be given his/her rights pursuant to Miranda or applicable law. Should the officer decide to exercise his/her Miranda Rights, the Department is in no way limited from taking any administrative and/or criminal action regarding the incident, provided however, that no administrative and/or criminal action will be based on the officer’s exercise or his/her Miranda or any other legal rights.
- 20.1.10 The interviewed officer shall be given an exact copy of the written statement he/she may execute, or if the questioning is mechanically or steno graphically recorded, the member shall receive a copy of the officer’s transcript and shall be allowed to provide his/her own mechanical recording device.
- 20.1.11 An officer must, as a condition of continuing employment, truthfully answer any and all questions relating to the matter under investigation whether the officer is a subject or a witness to the matter. The determination of whether a question is relevant to the matter under investigation shall be made solely by the Internal Affairs officer conducting the investigation.
- All compelled statements will remain confidential and will only be used for the Civilian Police Oversight Agency. Unless the City is ordered to release the documents pursuant to an order issued by a court of competent jurisdiction, the compelled statements will only be released to Internal Affairs, the Chief of Police, the City Attorney, the Director of the Civilian Police Oversight Agency, the involved officer and his/her representative. Information from a compelled statement shall not be made public by the city.
- The Director of the Civilian Police Oversight Agency may prepare an investigative summary of discipline administered by the Department. The only information released to the Police Oversight Board, will consist of the alleged charges, disposition of the case (i.e. findings of sustained/non-sustained), and any discipline imposed.
- If a complainant citizen appeals the discipline that has been issued to the target officer, the investigative file, minus the compelled statements, may be forwarded to the Police Oversight Board for its review.
- If an appeal is taken, the Director of the Civilian Police Oversight Agency may provide a summary of conclusions to the Police Oversight Board. The summary would be in his/her own words and would be a synopsis of the investigation. The summary of conclusions shall not contain any direct quotes, statements or actual language as contained within the compelled statement.
- Any information released to the Police Oversight Board shall not contain information that identifies sworn department personnel; this includes any report completed by the Director of the Civilian Police Oversight Agency, and any statements by complainants, witnesses, target officers, suspects, etc. An officer can allow portions or summaries of his/her compelled statements to be released to the Police Oversight Board if he/she chooses. Should the officer choose not to release summaries or the compelled statements, this shall not be considered as a lack of cooperation in the process. The Chief of Police will have access to all compelled statements for the purpose of disciplinary decisions.
- Nothing contained herein shall be the basis for an individual waiving his/her Fifth Amendment rights under the Constitution of the United States of America.
- 20.1.11.1 The Association will, upon direction of the Chief of Police or the Chief’s designee, comply with the Police Oversight Ordinance by submitting to interviews in connection with administrative investigations by the Director of the Civilian Police Oversight Agency and/or full-time investigators employed by the City.
- 20.1.11.2 The named administrative investigators shall be bound by all the provisions of this section of the Collective Bargaining Agreement and by all confidentiality provisions in the Police Oversight Ordinance currently in effect.
- 20.1.11.3 The provisions of this article shall not be interpreted in a manner which violates those rights guaranteed by the Garrity vs. New Jersey or subsequent decisions.
- 20.1.12 The Department shall allow an officer, if he/she so requests, to consult with counsel before being questioned, provided the interview is not delayed for more than two hours. Counsel and another person of his/her choice who is a member of the bargaining unit may be present during the interview.
- All interviews shall be limited in scope to activities, circumstances, events, conduct or acts, which pertain to the incident, which is the subject of the investigation. Nothing in this section shall prohibit the employer from questioning the employee about information, that is developed during the course of the interview.
- 20.1.12.1 The officer’s representative may ask for a question to be repeated or restated for clarification purposes.
- 20.1.12.2 The officer’s representative may also object to any question the representative feels is inappropriate and state into the record the reasons why. The interviewer will consider the objection and the question that was asked. It will be the investigator’s decision whether to withdraw the question, rephrase the question or let the question stand as it is.
- 20.1.12.3 At the end of the interview, the investigator will allow the officer or the officer’s representative the opportunity to make any additional comments or provide any information they deem necessary.
- 20.1.12.4 If the officer’s representative(s) disrupts the interview process, the representative may be removed. If an officer’s representative is removed, the officer may be allowed up to two (2) hours to obtain another representative before the interview is continued.
- 20.1.12.5 If a representative is removed, the APOA President or his/her designee will be notified and provided a copy of the audiotape recording of the interview within four calendar days by the investigator. The APOA President may request a meeting with the investigator’s Commander to discuss the matter.
- 20.1.13 In the event it is determined that the complainant falsified his/her statements, the City may take whatever action it deems appropriate and the officer may at his/her discretion pursue whatever legal remedies are available.
- 20.1.14 The Chief, or designee, may order or request a polygraph examination. Unless there are extenuating circumstances, deception detection examinations shall be employed only after:
- 20.1.14.1 The Chief or designee has carefully reviewed the entire case;
- 20.1.14.2 All investigative leads have been exhausted;
- 20.1.14.3 The APOA President, or his designated representative, has been briefed on the facts of the case and the reasons for ordering the polygraph examination. The APOA President will receive a copy of the entire case with reasonable review time. The APOA will be given reasonable time to suggest (on the record) any investigative leads that need to be followed. This provision shall not prevent the APOA representative from requesting a polygraph examination on behalf of an officer.
- 20.1.14.4 The citizen complainant has submitted to and passed such an examination.
- 20.1.14.5 A copy of the polygraph examination shall be provided to the accused officer immediately following the examination. A copy of the independent evaluator’s report shall be provided to the accused officer immediately upon receipt with the Department. When the polygraph examination is used, the subject officer and APOA will be advised 24 hours in advance, in writing, before the administration of the polygraph test.
- 20.1.15 In all cases where an officer becomes aware of a violation of the S.O.P or a violation of federal, state, or municipal law, Internal Affairs must be notified.
- 20.1.16 The Parties recognize that administrative investigations allowing discipline need to be conducted in a manner that provides the Department adequate time to conduct a complete investigation while also providing affected officers investigations that are completed in a fair and expeditious manner. To these ends, the Parties agree to the following deadlines and other terms for administrative investigations allowing discipline, and exempt other non-disciplinary investigaitons, review or audits, as follows.
- 20.1.16.1 Disciplinary Investigations. These time periods (16.2 through 16.5) shall apply to all investigations which may lead to discipline, except investigations of alleged criminal conduct including alleged obstruction which are not covered by these time periods and may result in discipline.
- 20.1.16.2 Preliminary Investigation, Initiation and Notification. Measured from when a Department employee (other than the targeted employee(s)) actually identifies allegation(s) and officer(s), the Department has fifteen (15) days to conduct a preliminary review of the circumstances. If the Department determines an investigation is warranted, the Department shall notify the officer in writing (including email), within the fifteen (15) day’s time period, that the officer is being investigated; and shall also assign an investigation case number (currently “I” or “FII”) to the disciplinary investigation.
- 20.1.16.3 Investigation. Every investigation shall be concluded within one hundred and twenty (120) days measured from issuance of the notice in writing to the officer, or the assigning of the investigation case number to the disciplinary investigation, whichever is later and within the 15 day time period.
- 20.1.16.4 Review. Upon completion of the investigation, the Department shall have up to forty (40) days for command level review of the investigation and to issue a pre-determination hearing notice and the investigation results to the investigated officer. The summary of results will be provided in advance of the hearing with adequate time for the officer to prepare. If requested, the investigated officer (s) will receive a timeline of the time periods applicable to the investigation.
- 20.1.16.5 Final Notice Measured from when the pre-determination hearing ends, a determination with any findings will be sent to the officer within twenty (20) days. Alternatively, an officer will be notified within the same time period, or earlier in the process, if an investigation is completed and no further action will be taken.
- 20.1.16.6 Calculating Periods, Extensions. “Days” in this Article 20.1.16 are calendar days. If a period ends on a day in whch the City is not open for business, then the deadline is 5:00 pm the next City Business Day. By mutual writeen agreement of the APOA or affected officer and the Department, the time limits set forth above (16.1 through 16.4) may be extended, and the APOA will agree to an extension if an officer is uncooperative or untruthful.
- 20.1.16.7 New Allegations. After notification to the Officer(s) in 16.1, if the Department actually identifies new allegations regarding the officer(s) and circumstances under investigation, the Department may expand the investigation provided both the initial allegation and the new allegation are completed within the original 120 days time limit (see 20.1.16.3 above). After notification, the Department is prohibited from opening a new investigation about the same officer(s) and same circumstances unless the allegations are egregious enough to warrant a Sanction 1 or 2.
- 20.1.16.8 Use of Out-of-Time-Period Investigations. If the Department begins a disciplinary investigation and does not comply with one of the time periods set forth above (16.2 through 16.5, including extensions), then no disciplinary action related to the investigation shall be taken against the investigated officer(s); no information about the investigation will be placed on the officer’s(s’) retention card(s); and, investigation results may not be used for progressive discipline for any future infraction (increasing the possible discipline or range of discipline on the chart of sanctions). However, the Department may complete the investigation and document the results in a manner consistent with the terms of this 20.1.16.8. The investigated officer(s) will receive the investigation results, and training if requested or required. The results may be used for purposes such as mandatory training for any or all Department officers, non-disciplinary actions such as reassignment to prevent further similar misconduct, policy development, consideration for promotion for the investigated officer(s), evidence in future grievances for purposes such as notice, and as an aggravating circumstance within the applicable sanction range for future similar infractions by the investigated officer(s).
- 20.1.16.9 Non-Disciplinary Investigations, Reviews, Audits. No time periods or limits in scope apply to use of force investigations (current “F” numbers), force review, audits, and any other secondary or collateral reviews as these reviews will not be used for discipline, but the Parties agree these reviews may result in initiation of disciplinary investigations if consistent with Section 20.1.16.2—20.1.16.7.
- 20.1.16.10 Discipline for Investigators. City IA investigations within the bargaining unit may be subject to discipline for the investigation conducted, until the conclusion of the command staff review under 20.1.16.4. After command review under 20.1.16.4. After command review and forwarding, investigators may not be disciplined for the investigation.
- 20.1.17 Officers who are the subject of an investigation shall be provided with written notification as to the disposition of the investigation within fourteen (14) days.
- 20.1.18 As soon as an officer is determined to be the subject of an administrative investigation, he/she will be notified unless this disclosure would jeopardize the investigation.
- 20.1.19 Untimely Disciplines
- The Parties authorize City Legal and APOA attorneys to begin the process of resolving all prohibited practices complaints (PPC) related to untimely disciplines in accordance with the November 29, 2021 TA.
- 20.1.20 Pending Matters
- Upon completing the resolution of the untimely discipline cases cited above, the APOA will withdraw with prejudice its “bad faith” PPC and the City shall withdraw its appeal of the Labor Board’s LB 19-35/LB 20-34 decision.[2]
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